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Since 1985 ESS Employment have been assisting companies
throughout the area with recruitment of permanent,
temporary and contract staff. During this time ESS has
accumulated a wealth of experience serving the needs of
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Administration Executive (YAT)
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LOCATION: Yate PAY: £18,000 TEMPORARY: start asap until September 2020 (Maternity leave cover) DAILY TIMES: Monday to Friday, 8.00am-5.00pm Yate Office: 01454 310031 E: Vacancy – Administration Executive ESS Employment are pleased to recruit on behalf of our Client to fill the temporary Administration Executive role. Successful candidate will be expected to support and run the office systems to ensure the smooth and co-ordinated running the office department. Essential job functions – core activities and duties: 1. Answering in-coming phone-calls to agreed targets and transferring to relevant personnel 2. Collation of job bags at the end of each day and making up record print cards as a print record 3. Working alongside others to receive, opening and distributing incoming mail 4. Preparing outgoing mail for dispatch 5. Document production as requested – e.g. label printing 6. Producing and update record cards for printed orders which are distributed after dispatch 7. Ordering office supplies where required 8. Managing visitor access control and hospitality 9. Controlling the automated software system that records the times of staff on and off site 10. Managing any filing duties 11. Check, query if necessary, and distribute purchase invoices daily 12. Ordering stocks of kitchen supplies and beverages 13. Executive Assistant duties to the Senior Management Team where directed 14. Organising and chairing company meetings 15. Maintaining and improving company culture, organising of staff events 16. Booking flights, managing sales trip schedules 17. Sending post-dispatch emails to inform customers of tracking numbers as automatically generated from Sage system 18. Managing holiday calendar and sending daily updates via email to the team “The post-holder will be required to undertake such tasks as may be reasonably expected within the scope and grading of the post”. Other important responsibilities: 1. Attend team and company meetings as published schedule and directed 2. Booking courier services as and when required – this is primarily the responsibility of a colleague 3. Record and submit daily activity on timesheet 4. Achieve personal KPI targets 5. Participate in company-arranged training courses where directed 6. Maintain an orderly, organised desk - leaving desk tidy at end of day 7. Protect organisation’s value by keeping company information confidential In order to be considered for the role please email your cv at your earliest convenience to Marta Kasprzycka or Rachel Hudson - ESS EMPLOYMENT Ltd work with clients and candidates from a range of disciplines and place people in permanent, contract and temporary roles. Many of our candidates and clients come to us by recommendation and we are proud of our personal, professional and friendly approach to recruitment. See our website for more information
Yate, Bristol Branch
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Please ensure you include the following in your email:
  • The job reference number: ESS4702
  • Your name
  • A contact telephone number
  • A copy of your CV

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